Verification is a process to confirm the information you provided on the FAFSA – Free Application for Federal Student Aid.
Verification selection can be random or because your FAFSA data was incomplete, estimated or inconsistent. The U.S. Department of Education selects some students for the verification process. We will select others if we find conflicting information.
We are required to ask you to provide documentation to confirm the information on your FAFSA. This will include a verification worksheet and may include your tax transcript or return. If you are a dependent student, we may also request a copy of your parent’s tax transcript or return.
Check your Status
To view the forms required to complete verification at GTCC, login to WebAdvisor.
Select the “WebAdvisor” tab at the top of the page.
Under the heading, “Financial Aid” on the left side of the page, select “My Documents.”
We are no longer allowed to accept a signed copy of a 1040 tax return form to complete the verification process. This is a federal regulation that we must follow.
To document your tax return, you may do one of the following:
Use the IRS Data Retrieval Tool to transfer 2013 tax data(14-15 FAFSA) or 2014 tax data(15-16 FAFSA) to your FAFSA , OR
Request an IRS Tax Transcript
IRS Data Retrieval Tool
If you did not use the IRS Data Retrieval Tool when you filed your 2014-15 or 2015-16 FAFSA, you may still do so.
On the FAFSA, in the Financial Information section, click “Link to IRS'”
On the IRS website, fill out the form and click on “Transfer my tax information into the FAFSA”
You will be unable to use IRS Data Retrieval Tool if:
Your marital status changed after December 31, 2013 (14-15 FAFSA) December 31, 2014 (15-16 FAFSA)
You filed an amended return (See Tax Transcript below)
You filed married filing separately You filed a tax return using a Tax ID Number (TIN)
You filed a foreign tax return – Submit a signed copy of your return to the financial aid office
The home address on the FAFSA does not match the address on the tax return
Note: Tax information electronically filed within the last 2 weeks or submitted by mail within the last 8 weeks may not be available.
IRS Tax Transcript
If you are selected for verification of your 2014-15 FAFSA or your 2015-16 FAFSA, and are unable to use the IRS Data Retrieval Tool, you must submit an official IRS TAX RETURN TRANSCRIPT, (not an Account Transcript.) There are 3 ways to do this:
Submit both an IRS Tax “Return Transcript” and an IRS Tax “Account Transcript,” OR
Submit the Record of Account, (using IRS Form 4506-T), which could take 30 days
If you filed an Extension:
For students and parents granted a tax filing extension, you must submit a copy of IRS Form 4868, Application for Automatic Extension of Time to File U.S. Individual Income Tax Return to our office. You must also provide a copy of all your W-2 forms or, if you are self-employed, a signed statement with the amount of your Adjusted Gross Income (AGI) and your U.S. income taxes paid.
REMEMBER: Include your student ID number on your tax transcript before you submit it to our office.
IMPORTANT DOCUMENT NOTE: If you are applying for aid at other schools, please make a copy of your tax transcript for your records before you submit to us. We will not keep paper copies of any documents and the IRS will currently only accommodate one request.
The Verification Deadline
For the 2014-2015 or 2015-2016 academic years, you are strongly encouraged to submit all requested documentation by the deadline in order to receive a timely award with all possible funding.
The verification review process can range from 2 – 6 weeks. Submit copies of the requested documentation within 14 days of the request.
The last date to submit verification documents is the last day of the term or your last day of enrollment in the academic year, whichever is earlier.
Federal Pell Grant Recipients: The deadline for is 120 days from your last date of enrollment or August 31, whichever comes first. This includes making any necessary corrections to the FAFSA, submitting those corrections to the federal processor, and receiving confirmation in return.
Federal Loan Applicants: GTCC requires verification to occur before determining eligibility for student loans. A federal loan application cannot be originated for a period of enrollment that has already passed.
Failure to submit all requested documentation will result in the forfeiture of your financial aid eligibility.
How to Avoid Verification Processing Delays
We strongly recommend that you submit all documents within 14 days of receipt of the verification notice.
Submit all documents at the same time to:
GTCC Financial Aid Office
PO Box 309
Jamestown, NC 27282
You may fax documents to our office at (336) 819-2055
Remember to make photocopies for your records.
Print your name and 7-digit GTCC ID number on each page of the documents that you submit.
After Verification is Complete
If the data reported on your FAFSA is confirmed, the Financial Aid Office can determine your eligibility for financial aid. We will notify you to check your financial aid eligibility on WebAdvisor.
If we find differences between the data reported on your FAFSA and the information that you submitted to us, we may make corrections to your FAFSA. You will be notified by the Department of Education when a new, updated transaction of your FAFSA is created.
If there are other corrections that need to be made to other items, such as a change in dependency status, you will be notified in writing or by email that a correction needs to be made to your FAFSA by your and/or your parent before processing can continue.
In accordance with our policy, any matters of suspected financial aid fraud will be reviewed by the Director of Financial Aid and if warranted, will be referred to the Department of Education Inspector General for investigation
Expect Financial Aid Emails
We will send an email to your GTCC Titan email account to notify you of any document requests. Document requests must be completed before any financial aid can be disbursed to your account.
Check your GTCC Titan email regularly for important correspondence.