What is Federal Work-Study and How May Students Apply?
Federal Work-Study (FWS) is offered as a part of a student’s total financial aid package to assist in meeting the cost of educational expenses while in attendance at Guilford Technical Community College (GTCC). Funding for Work-Study is allocated through Title IV funds from the Federal government. A student must complete the Free Application for Federal Student Aid (FAFSA) to determine eligibility to receive funding. Upon receipt of an individual’s notice of aid eligibility from GTCC’s Financial Aid Office (FAO), a student may electronically apply for a Federal Work Study position.
The process of applying for a Federal Work Study position has changed. You will apply online. Access the following link from an ON-CAMPUS computer: https://internaljobs.gtcc.edu/JobPostings.aspx
You will be asked to create an account and supply an email address. The only acceptable email address will be your GTCC Titan Live.
After your account is created, you will be able to view the available jobs and complete the employment application online.
Please pay close attention to the details of the job descriptions such as requirements and acceptable or unacceptable programs of study. If you do not meet the minimum requirements or if you are no longer eligible, your application will not be forwarded to the hiring manager.
If you are selected as a candidate for the position, you will be contacted directly by the department to schedule an interview.
The Advantages of a Student Employee
Work-Study provides many advantages for the student and for the employer. Flexibility of scheduling around class hours is one of the top advantages for students. The program also provides valuable work experience for a student’s future resume’. Students generally provide much needed assistance to supervisors, and make valuable contributions to the college community.
When and How Much Can Student Employees Work?
Students may work a varied number of hours per week, up to the twenty hours per week maximum, depending on the individual’s dollar amount awarded by the Financial Aid Office for the academic year. The class schedule of the student and the needs of the supervisor determine the workload for student employees.
Students are awarded for one full school year. The employment period may begin July 1, and ends June 30, the last day of the fiscal year. The supervisor and the student employee determine if the student will work during semester breaks and vacations. Students should plan work schedules to allow sufficient time for studying and for class projects. (Students may not do course work during employment hours.) The schedule may be adjusted, for example, during “peak times” and in consideration of the needs of the job assignment.
Student employees are paid by the 20th of each month. The current pay rate is $8.50 per hour. Payroll information must be submitted to the Financial Aid Office prior to employment and must be cleared by Human Resources and by the Finance Department. Time sheets must be received in the Financial Aid Office by the close of the second working day that follows the end of each month.
Responsibilities of Student Employees
- Apply for financial aid and meet all priority deadlines.
- Submit the appropriate employment documents and paperwork to the Financial Aid Office prior to beginning the assignment.
- Maintain an accurate time sheet and have it verified and signed by the supervisor who must turn it in to the Financial Aid Office by the second working day that follows the end of the month.
- Notify your current supervisor and the Work-Study administrator if you stop working or if you stop attending college.
- Take a fifteen (15) minute break after each four (4) consecutive hours of work as prescribed by law.
- Track your earnings so that you do not exceed awarded funds.
Responsibilities of Supervisors
- Coordinate the work schedule with the employee.
- Certify co-op and enrollment status; verify, sign and submit time sheets to the Financial Aid Office no later than the second working day of the month after the month worked.
- Track the student’s total wages for the academic year to ensure that the student does not exceed her/his total award.
- Monitor the quality of the student’s work.
Student Employment may be terminated for unsatisfactory performance, for habitual tardiness, for chronic absenteeism, for failure to follow the rules set by the office or the department where employed, or for any other reason deemed appropriate by the college.
Work Study FAQs
Do I have to use the online application system to apply for a Federal Work Study Position? Can I turn in a printed or written application form, resume, or cover letter?
You may only use the online application process to apply for a Work Study Position. We will no longer accept paper applications, resumes, or cover letters after August 1, 2012. You can attach job specific resumes and documents to your online application for each job you apply to.
Can I apply form a home computer?
You must apply by using a GTCC internet-connected computer.
The online application requires an email address. How do I get one?
If you do not already have an email account, you may obtain a free one at sites such as: AOL, Gmail, Hotmail, Yahoo.You must have a valid e-mail address to access the system. All notices such as application receipt and status of your application will be sent to your email account we will not send any paper correspondence.
How do I get help to complete the online application and search for open jobs?
The process if very simple. Internal jobs:
- Click Create Login
- Create username and password
- Once you have entered the system click Apply for a Job
- Click GO or search by title
What do I do if I forget my password or can’t access my account?
To recall your password, use the “Forgot My Password” link on the Applicant Login page. The system will send your password to your email address on file. If you don’t receive an email, check your spam and junk mail boxes to see if the email was routed there.
Can I apply for more than one job?
Yes, you may apply for any open job for which you are qualified. You need only have one applicant account in order to apply for multiple jobs.
I don’t have time right now to fill out the whole application, can I do it later?
Yes. You can start your application, log off the system, then log back in and finish whenever convenient for you.